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News & Press: COVID-19

Updated Message from Loudoun County Clerk of Circuit Court

Friday, March 20, 2020  
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New Developments to Promote Social Distancing in Loudoun County

In an effort to reduce citizen visits to the courts complex in Leesburg, limit the number of people in the Loudoun County Clerk’s Office consistent with recommendations from state and local health officials and promote social distancing, the Loudoun County Clerk of the Circuit Court will be offering new ways to deliver court filings and land records documents on Monday, March 23.

Attorneys, title companies and other clients can deliver filings and recordings by leaving documents for legal filing and legal recordation in secure drop boxes that will be located at each customer service transaction window. The Clerk’s Office employees will routinely review documents secured in the drop boxes for legal processing.  Employees will notify the clients of receipt and deliver confirmation of filing and receipts for payment via email or by mail. Drop boxes for these deliveries will be located at the land records recording counter, the criminal case management counter, the civil case management counter and the probate office. These drop off locations will enable customers to deliver these legal papers without requiring the interaction with employees to promote improved social distancing in response to coronavirus (COVID-19.)

The Clerk’s Office is temporarily closing the historic records research room as the flow of clients to this area of the office has been reduced by virtue of providing residents with free remote access accounts to research deeds, land records and a vast collection of historic records for the next 30 days. Additionally, Clerk’s Office staff is responding to copy requests by email and phone to deliver these services. Residents who must research the original historic papers and cannot rely exclusively upon the digital records may contact the historic records manager to request an appointment to conduct research in the Clerk’s Office. However, the Clerk encourages individuals to postpone any visits for this purpose. Requests for appointments can be directed via email to CLERKS-ARCHIVES@loudoun.gov.

Information regarding any changes in business operations and service delivery will be posted regularly on the Loudoun Clerk’s website at www.loudoun.gov/clerk. More information regarding Loudoun County’s response to and preparations for coronavirus (COVID-19) can be found at www.loudoun.gov.